Privacy policy

This policy explains what data is collected on konvia.net, why, how long it is kept and how to exercise your rights. It follows Burkina Faso Law No. 001-2021/AN of 30 March 2021 on the protection of individuals with regard to the processing of personal data.

Who is responsible?

• Congress data (registrations, declared payments, abstracts, attendance): the congress organiser is the data controller; Konvia acts on its behalf as a processor.
• Agenda, organisation requests, newsletter: Konvia is the data controller.

Data collected

• Congress registration: last name, first name, email, phone, country, city, title or position, institution, category, chosen workshops, payment method, declared transaction reference and chosen language.
• Abstract: title, authors and affiliations, keywords, abstract text, illustrations, presenting author’s email and phone.
• Check-in: entries recorded when the badge is scanned (checkpoint, date and time).
• Organisation request: contact details and event information you send us.
• Newsletter: email address, optional specialty, date of consent.

Purposes

Running the congress (registration, badge, payment, check-in, certificate, congress-related communications), reviewing abstracts, answering requests, sending the newsletter to subscribers who confirmed their address. Data is never sold or rented.

Recipients

The organiser’s team, according to role (scientific reviewers do not see authors’ identities). Technical providers: Cloudflare (hosting, database, cookie-free audience measurement) and Brevo (email delivery).

Retention

• Congress data: as long as the organiser needs it, then deleted or anonymised at its request, at the latest three years after the congress ends, unless required by law.
• Organisation requests: three years after the last exchange.
• Newsletter: until unsubscription.

Cookies

Konvia uses no advertising or audience-measurement cookies. Site traffic is measured in aggregate, without cookies, by the host (Cloudflare Web Analytics). A strictly necessary session cookie is set only when signing in to the organiser area.

Your rights

You may request access to, correction or deletion of your data, and object to its processing. For a congress, contact its organiser (details on the congress page) or contact@konvia.net, who will forward your request. You may also refer the matter to Burkina Faso’s Commission de l’informatique et des libertés (CIL).

Security

Encrypted connections (HTTPS), passwords stored in derived form, role-based access, logging of email deliveries.